10 Best Alfresco Alternatives in 2022

10 Best Alfresco Alternatives in 2023

Document management is a challenge that most organizations face, and to mitigate the risks that come with it, several document-handling solutions are available in the market.

These solutions vary from server-based and cloud-based systems to data-based systems. They could fall into categories like Content Management Systems, Record Management Systems and Document Management Solutions. 

These are highly beneficial for businesses, especially in today’s time when companies have switched from traditional work-from-office systems to hybrid and work-from-home models. 

Alfresco is one such ECM solution that promises secure content management to businesses dealing with document-handling challenges. Alfresco is one of the thousand available alternatives in the market that claims to have helped several businesses in the last few years. 

We however believe there could be a more cost-effective and efficient alternative available out there for you. All you have to do is look for it. This is why we are here today, listing the 10 Best Alfresco alternatives so you can make the most suitable choice.

10 Best Alternatives to Alfresco Document Management

The following are the best Alfresco alternatives available in the market. They have been listed here after considering many factors, including functionality, reliability and progressivity. 

dox2U

dox2U

A cloud-based comprehensive document management system that makes document management an easy task for companies. dox2u allows users to go paperless by digitizing their documents and managing them easily. The software is highly configurable and an excellent tool for those who prefer the DIY approach.

Pros of Using dox2U: 

  • Saas solution that offers pay-as-you-go benefits without heavy upfront investments. 
  • Eliminates the need to maintain your own infrastructure. 
  • Content and filter-based search for quick and easy retrieval of information. 
  • Advanced search capabilities further reduce the time spent searching for crucial information. 
  • Digital workspace for ease of collaboration and reduced communication barriers. 
  • Audit Logs and Granular Access Control for secure access management and information security. 
  • OCR/ICR-powered technology helps create workable digitized versions of text locked on paper. 
  • Lifetime free plan subject to a few conditions. 

Cons of Using dox2U:

  • You might start liking the interface and ease of functionality way too much to bail on it ever again. 

DocuWare

DocuWare

Next on the list of best Alfresco Alternatives is DocuWare. If you have done any research already, you must have heard about this Document Management Platform. DocuWare helps organizations automate their workflows and digitize document management, and companies in varied industries currently use the same.

Pros of Using DocuWare: 

  • DocuWare allows you to collaborate with team members on documents easily. 
  • The solution supports both cloud-based and on-premise deployments. 
  • Paper-based documents can be scanned and uploaded easily via mobile applications. 
  • You get access to the DocuWare Process Planner to chart out your business processes quickly. 
  • The software also allows full-text indexing and automates version control too. 

Cons of Using DocuWare: 

  • People have been complaining about the support being unhelpful. 
  • Upgrading to increase storage can be expensive. 
  • The pricing is quote-based which might not be very convenient for some businesses. Plus, the platform does not allow a free trial and requires cutomized implementation.

Box

Another very famous Alfresco alternative is Box. It is a cloud-based solution that allows companies to store, manage and collaborate on projects securely and efficiently. The software also enables the automation of regular business processes and offers several products to its users. With Box, you can collaborate seamlessly with your team, integrate other applications for efficient operations, and do much more than your traditional paper-based documentation.

Pros of Using Box: 

  • The software prioritizes secure file sharing and thus provides you with varying access levels. 
  • Ability to invite users to view and edit documents. 
  • It helps set an efficient workflow and ease regular business processes with automation. 
  • Box offers you a free trial of 14 days to figure out if this is the most suitable solution for you or not.

Cons of Using Box: 

  • The software only offers limited document control features. 
  • Box also has minimal version controls. 
  • While some companies might find the basic plans suitable, it might get a little cost heavy for those who have to obtain a customized plan to suit their needs. 

M-Files

M-Files

M-Files is a meta-data-driven document management platform that takes pride in offering a solution that allows easy and quick information retrieval. With M-Files, you can easily collaborate, quickly retrieve information and meet regulatory requirements efficiently. 

Pros of Using M-Files:

  • The user-centric interface makes it easier for employees to get the hang of it. 
  • M-Files allows integration with available Microsoft products. 
  • With its robust meta-data-powered technology retrieving documents becomes a straightforward job. 

Cons of Using M-Files: 

  • Choosing the right licensing option for your business needs may become a task, moreover, one has to ask for active support for deployment. 
  • Although the interface is user-centric, it does not come easy to employees who are not habitual of having such a system. Which means you will have to keep training sessions within your organization. 
  • The functionality of the M-File app is restricted in many ways.

Laserfiche

Laserfiche

Another helpful software that claims to help businesses of all sizes bring back lost productivity by allowing them to track and digitize documents. The softwares makes you go paperless by allowing you to collaborate with distributed teams and automating regular business operations like contract management, onboarding of clients and employees, and accounting. The platform supports Web-Based, iOS and Android devices. 

Pros of Using Laserfiche: 

  • The software allows you to boost operational efficiency and automate processes easily. 
  • It is a suitable software for businesses of all sizes since it offers customized solutions. 
  • The software also prioritizes integration. 

Cons of Using Laserfiche: 

  • There is no free trial available.
  • Extra charges for additional storage requirements. 
  • Is not a ready to use solution and requires implementation support.

R2 Docuo

R2 Docuo

The software has the capability to automate your organizational workflows and manage documents digitally. They take pride in being the most user-centric software as one can operate the same without having any technical knowledge. 

Pros of Using R2 Docuo: 

  • The software allows you to integrate with the tools that you are in the habit of using. 
  • The process of creation and organization of these documents is automated. 
  • Collaboration is streamlined and securely done with the help of expirable links. 

Cons of Using R2 Docuo: 

  • They only offer a monthly payment plan, and free trials are not an option. 
  • Focus remains on documents creation & workflow management. Not necessarily for managing paper documents.
  • The same might not be the best solution for large organizations.

Zoho WorkDrive

Zoho WorkDrive

Another document management and collaboration solution help you go paperless irrespective of the industry you belong to. The software offers several praise-worthy functionalities like a shared workspace for seamless collaboration, audit trails for transparent administration and more. 

Pros of Using Zoho WorkDrive: 

  • A digital workspace for distributed teams to break the barriers of collaboration and communication. 
  • Ease of administration and management within an organization. 

Cons of Using Zoho WorkDrive: 

  • Big, established enterprises with complicated workflows might not find this tool applicable. 
  • The plans are cost-effective; however, you will need to pay additional charges to expand.

Nuxeo

Nuxeo

It is a content management platform that offers several functionalities for all document and content-related challenges that companies face. It is an enterprise document management system that helps with several tasks, including creating and managing essential documents, automation of business processes and dealing with regulatory compliance. 

Pros of Using Nuxeo: 

  • Quick search capabilities. 
  • File sharing with people within the organization and those on the outside for seamless collaboration. 
  • Document editing capabilities and version control. 

Cons of Using Nuxeo: 

  • It might not be the most cost-effective solution for every company. 
  • Nuxeo is a single-tenant hosted service which means you will need constant support from the platform for deployment.

Confluence

Confluence

Used widely by many companies to streamline their work processes and digitize their paper-based documentation, Confluence is one highly reliable software solution that eases the process of document handling for you. The same allows an easy flow of information as it does not create information silos, just like dox2u. 

Pros of Using Confluence: 

  • Collaboration is facilitated since users can co-edit, comment, invite others to a particular document and get things done quickly.
  • Control the access rights and track down activity performed on documents with version history. 
  • Free plan available for teams that have limited resources and requirements to deal with. 

Cons of Using Confluence: 

  • For efficient operation, your dependency will be on plugins, most of which you will have to create in-house. 
  • Hosting infrastructure might become a challenge for those who keep advanced requirements like data locality. 
  • Not focussed on Document Management and lacks capabilities to handle paper-based documents.

Office 365

Office 365

Lastly, we have Office 365 on our list of best Alfresco alternatives. The platform provides several solutions for all your document-related challenges and is considered a great alternative to the other available options in the market for the following reasons. 

Pros of Using Office 365: 

  • With the digital workspace, any team member can create documents from anywhere. 
  • The platform provides you with chat and cloud collaboration tools. 
  • Integration helps the platform bring together all other Microsoft apps you use. 

Cons of Using Office 365: 

  • Lack of internet access keeps you from accessing updated information. 
  • Compatibility issues might be there with outdated systems. 
  • Ideal for creation & management of digital documents but not suitable for paper-based document management.

Concluding Remarks

That was all about the list of best Alfresco alternatives. We suggest you go for a solution that provides you with a free trial plan. This is because suitability here matters the most, and one needs to try and test before investing in a DMS for better ROI. If we are starting with free alternatives, we think doing so with dox2U listed first on this list makes sense since it offers a lifetime free plan – see if you’re eligible on their website

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