5 Best Docuware Alternatives in 2023

Docuware is a document management system and workflow automation tool that helps organizations digitize their documents and store them on the cloud. It enables work-from-anywhere culture by making documents accessible throughout the organization irrespective of the device, location, or time. 

Docuware claims that it can help an organization go completely paperless through the following features.

• Document management solution that allows you to digitize, store and work on business documents. 
• Workflow automation to optimize the processes that power the core of the business. 

But is that enough to go Paperless?

In our opinion, despite Docuware’s best efforts, the need for a tool that bridges the gap between users’ requirements and what it has to offer still persists. So, we have compiled a list of the best alternatives of Docuware for you to consider so you can reach an informed decision. 

List of 5 Best Docuware Alternatives 

1. dox2U

When it comes to document management solutions and going paperless, dox2U secures the first place. It is an all-inclusive solution for small and large organizations that makes it easy to go digital, eliminate your paper debt and ensure smooth functioning across your organization. 

dox2U is a cloud-based DMS. You can access your documents from anywhere, anytime, frictionlessly. It is a highly configurable and cost-effective solution for businesses dealing with paper-based documentation challenges, which makes it a valid Docuware alternative. 

Pros of Using dox2U: 

• The biggest advantage dox2U has over Docuware is that there are no heavy upfront investments. Being a SaaS solution, it comes with pay-as-you-go plans, making it affordable for small businesses.
• As mentioned earlier, dox2U is a service-based solution, meaning there is no need for you to host your own infrastructure. This eliminates unnecessary hassles and delays in implementation. 
• Also, it offers advanced features for information retrieval powered by content-based search. Its search features go beyond the conventional file names and fetch you what you need with the help of filter-based search capabilities. 
• It offers a digital workspace for your team to access documents & collaborate seamlessly. 
• Audit logs let you keep a tab on activities performed on documents for security reasons. 
• It breaks down information silos within an organization through a single shared repository of all documents. 
• Control levels of access and rights of users with Granular Access Control.
• There is a lifetime free plan for businesses with limited requirements.

Cons of Using dox2U: 

We are yet to find any cons to using this tool. 

2. Office 365

Almost everyone has probably used Office 365 at some point in their lives; it’s a flexible software solution for all businesses. When it comes to using Office 365 as a document management system, it makes a fair alternative to Docuware. 

Office 365 allows organizations to function remotely through effective collaboration and data management, allowing everyone to be in the loop. This cloud-based software has a line of apps suitable for all businesses. 

Pros of Using Office 365

• Seamless team collaboration with in-house departments, employees, and third-party individuals. 
• Minimal security risks with advanced safety features. 
• Flexible plans tailored to the needs of every business. 

Cons of Using Office 365

• It has some compatibility issues with outdated systems. 
• Most people can only use 20% of its functionality rendering the amount you pay for it useless. 
• Offline access to corporate assets is not possible. 
• The software is ideal for those looking to manage digital documents and not specifically for paper-based document management. 

3. Box

Box is a cloud-based ECM for storing and sharing an enterprise’s content for collaboration. It efficiently manages your files, documents, presentations, and videos online from anywhere with seamless integration with virtually all open APIs, Microsoft Office 365, Salesforce, and Adobe.

It also allows you to edit, review and share your digital assets and assign tasks to others; thus is ideal for business process automation. Team members can create workflows in minutes to accelerate standard business processes and use them as an alternative to Docuware.

Pros of Using Box 

• Massive cloud storage and seamless integration with third-party apps. 
• It’s easy to access files stored on the system remotely. 
• Securely sharing corporate assets with people within and outside your organization is facilitated. 
• 14-day free trial is available for you to try and test the product. 

Cons of Using Box 

• Almost everyone who uses Box agrees that the dashboard needs significant improvements. 
• It’s not affordable for most organizations. 
• Document control features are limited. 

4. M-files 

M-Files is a platform that offers a plethora of features to streamline a business’s content and document management. It enables employees to concentrate on more value-adding tasks while this SaaS product takes care of the paperwork.

It improves efficiency & productivity by transforming the way paper documents are stored. It essentially converts them into searchable PDF documents and organizes content with metadata where information is put in context. So, information can be searched and found easily using different criteria.

Pros of Using M-files

• Easy to learn, use and customize. 
• Elimination of paperwork by digitizing everything. 
• It has a powerful access right management system. 

Cons of Using M-files 

• Some of the licensing options give you limited sessions.
• Lack of tech support for deployment. May hinder and delay the implementation process. 
• It’s not easy to migrate documents from network folders to M-files.

5. e-FileCabinet 

eFileCabinet is the ultimate document management solution, allowing departments like HR, Finance, and more to focus on business outcomes.

This cloud-based solution can automate complex document processes that prevent midsize businesses from maximizing their revenue potential. 

eFileCabinet provides a secure, centralized location for departments to access sensitive data, eliminating information silos between departments.

Pros of Using e-FileCabinet 

• Good customer service 

Cons of Using e-FileCabinet 

• It’s difficult to find documents in an e-FileCabinet. 
• The UI seems a bit jumbled up, making it less user-friendly. 

 Concluding Remarks 

Every tool comes with its set of pros and cons. Similarly, Docuware, despite offering various features, needs to improve in some areas. Thus, our list of the best Docuware alternatives is something to carefully consider when looking for a robust document management system for your organization. 
dox2U, one of the best cloud-based DMS, will be a good place to start. Sign up for a free trial to begin your experience.