10 Best OpenText Alternatives in 2023

OpenText is an Enterprise Information Management solution (EIM) that allows end users to access and utilize all digital files from a central location, irrespective of the location it was uploaded from. 

It allows organizations to:

• Implement a multichannel experience
• Content access and storage 
• Interactive editing

This means that an entire organization can manage an end-to-end supply of information, like handling contracts, making websites, analyzing the tables, managing workflows, and almost all sorts of information management.

But to be prepared for a digital future, organizations need more capable EIM solutions. A few OpenText alternatives fill the gap among features and better address end users’ requirements. 

Check out 10 reliable alternatives to OpenText.

10 Best Alternatives to OpenText

dox2U

dox2U is a comprehensive solution for all your organization’s structured and unstructured information and the perfect alternative to OpenText. It’s a cloud-based solution that enables you to go paperless and implement efficient document management practices. 

Through dox2U, you can tackle all your document management-related problems while boosting productivity at the same time. 

Pros of Using dox2U 

• The most significant advantage of opting for Dox2U is that it doesn’t require any huge upfront payment or setup fee. Instead, being a SaaS solution promotes pay-as-you-go plans. 
• Another benefit of opting for a service-based solution is eliminating the need for hosting services or even hosting your infrastructure. 
• It has the edge over other softwares in the market due to its content and filter-based search capabilities. 
• You can access documents within seconds through the advanced search feature.
• A digital & customized workspace that aligns with your brand identity and encourages collaboration. 
• Audit logs in dox2U allow you to keep a tab on activities performed on documents.
• Break down information siloes through a single shared repository of all documents and introduce efficiency to your organization.  
• Control the access levels and user rights for documents through Granular Access Control while sharing something. 
• Lifetime free plan for businesses with limited needs.

Cons of Using dox2U 

• Ease of working and productivity boost within the organization can be surprising initially. 

IBM FileNet Content Manager

The list of OpenText ECM alternatives also includes options like the IBM FileNet Content Manager. IBM strives to offer a full-featured content management solution that saves businesses time and money. 

The IBM FileNet Content Manager allows creating, managing, storing, and governance of an organization’s content to improve customer experience. 

Pros of IBM FileNet Content Manager

• It can handle large volumes of documents for enterprises.
• Quickly search content across the enterprise. 
• Leverage content by extracting insights from unstructured data. 

Cons of IBM FileNet Content Manager

• Workflow design and development are tedious. 
• It doesn’t support easy editing of uploaded documents 
• It doesn’t track all the changes made to shared documents, risking the confidential information’s safety. 
• Deploying it as a document manager is an inefficient and lengthy process.

Alfresco Content Services

Alfresco Content Services, or Alfresco ECM, is an open-source web content management system. It was created to help organizations remove the clutter and scale without worrying about managing their documents. Alfresco ECM allows content creation, document sharing, and collaboration. 

Pros of using Alfresco Content Services 

• Easy document versioning, management, and workflow.
• Offers customizations
• Great community support 

Cons of using Alfresco Content Services 

• Performance drops when managing large documents. 
• It can be costly for small or midsize businesses. 
• Lack of UI customization 
• Best for workflow automation and not the most suitable solution to deal with document management issues. 
• Too complex for small teams

Microsoft Sharepoint 

Microsoft Sharepoint is a web-based collaborative platform that allows you to share & manage content, knowledge, and applications across the organization. It allows teams to collaborate internally & externally while streamlining workflows. It’s one of the alternatives to OpenText you can consider. 

Pros of Using Microsoft Sharepoint  

• Collect and organize data in one place. 
• Centralized admin access for features and security settings. 

Cons of Using Microsoft Sharepoint 

• High dependency on in-house IT experts to avoid long-term problems.
• Most users find it too complex. Thus, it is hard to use. 
• The total Sharepoint package is too costly. 
• Searching for a particular document is difficult. 
• Ideal for workflow automation requirements. 

LaserFiche 

Another OpenText alternative is Laserfiche. The software simplifies the process of document handling for businesses. This way, you can keep up with your vision to go paperless and digitize your paper-based document management system. Moreover, your team can explore the collaboration features and automate your business workflows. 

Pros of Using Laserfiche: 

• More efficient workflows
• Automated processes
• Caters to teams of all sizes. 
• Easy app integrations 

Cons of Using Laserfiche: 

• Paid packages and no free trials 
• For additional storage requirements, one will need to pay additional charges.
• It might not be the most suitable option since it requires implementation support. 
• Ideal for setting up workflows and automating regular business processes like contracts, NDAs, and more. 

Adobe Experience Manager 

Another one on our list of OpenText alternatives is Adobe Experience Manager (AEM). It is a web application and a content management system that allows users to define their use cases. AEM is extremely valuable as it delivers personalized user experience across multiple channels. And it is scalable. 

Pros of Using Adobe Experience Manager (AEM)

• Create personalized interactive documents 
• Build your forum for a better customer experience
• Enterprise search features 

Cons of Using Adobe Experience Manager (AEM)

• You need different sign-ins to access documents in different areas of the system. This is especially problematic for large enterprises as it creates information silos and hinders team productivity. 
• Requires heavy IT presence throughout the lifespan increasing the company’s expenses. 
• Less structure flexibility 
• You’ll need third-party integrators to deploy AEM. 

Nuxeo 

Another widely used OpenText alternative is Nuxeo—a content services platform. Nuxeo has been popular among users due to its several functionalities, like document storage, retrieval, and management. It is an easy-to-use content creation and management platform suited to law and financial firms. 

Pros of Using Nuxeo

• It follows an API-first strategy
• Excellent customer support
• Easy retrieval of documents. 
• Document version controls to some extent.

Cons of Using Nuxeo 

• Unclear documentation process
• It has a steep learning curve and requires proper training to use
• The resolution process is slow and tiresome
• It could be an expensive option for some organizations
• It is a single-tenant hosting, implying constant support will be required for deployment from the platform. 

Confluence 

The next one on our list of best OpenText alternatives is Confluence. It is a remote-friendly workplace collaboration software that is also highly useful for document management. It primarily enables teamwork, participation, and knowledge sharing and keeps track of a team’s discussions, decisions, and information.

Pros of Using Confluence: 

• Ease of collaboration. 
• Ability to control access and track activities on shared documents. 

Cons of Using Confluence: 

• The lack of advanced search capabilities makes document retrieval time-consuming, making it the most significant challenge faced by Confluence users.
• Plugin dependency is a hassle. You have to depend on third-party plugins in a lot of scenarios.  
• It might be complex to use for small teams with limited requirements. 
• Hosting infrastructure might be a concern. 
• Not created with the capabilities explicitly needed to manage paper-based documents. 

ShareBase 

ShareBase is an enterprise file-sharing system by Hyland and a possible alternative to OpenText. It’s a cloud-based solution for corporations to retain control over their documents while enabling a collaborative environment. 

Pros of Using ShareBase

• Ease of sharing files 
• Complete control of your data

Cons of Using ShareBase

• No free trial is available.
• Costly packages 
• No integration with other apps 
• Missing advanced features 

Contentful 

Contentful is an all-inclusive content management platform. Being a new CMS, it follows a content model instead of template-focused models. Users can create a single document repository and organize & integrate it with other apps for ease of use. It’s a viable OpenText alternative for large organizations. 

Pros of Using Contentful

• Easily integrates with digital platforms to support both websites and applications.
• Flexibility to scale and maintain content independently of front-end presentation

Cons of Using Contentful

• Requires developer assistance to implement
• Not ideal for companies and professionals who deal with tons of paper, like law firms, medical professionals, etc. 
• Lacks specific capabilities required for efficient document management & retrieval. 

Conclusion 

This brings us to the end of our list of the 10 best alternatives to OpenText. All the mentioned tools have their pros and cons. All you have to do is choose the one that suits your requirements. Ideally, a document management system should offer easy management and retrieval features and a free or partially free plan. You can begin your search for your ideal DMS with these notes. 

dox2U is a cloud-based DMS that fits this description, so that’s worth trying. 

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