10 Best Newgen Alternatives in 2023

Realizing your business’s true potential asks for continuous improvements and initiatives on the part of management. 

Initiatives that help eliminate the pertaining gaps between what is being done and how it is supposed to be done in order to achieve the best results.  

One such initiative that companies today are actively taking to reach their maximum potential is digitization. 

From automating workflows and regular business processes and reducing the use of paper-based documentation via intelligent and advanced Document Management Systems; companies are changing the way they operate and going digital for good. 

Newgen is one such modern-day solution that helps companies struggling with automation and digitalization smoothen the entire process with the help of its state-of-the-art functionalities and capabilities. 

Newgen claims to be a comprehensive solution for all. However, there are many other alternatives to the software in the market that are just as good or even better than Newgen in some aspects. 

This is why we’ve created a list of the 10 best Newgen alternatives, so it becomes easy for you to shortlist the one you find the most suitable per your requirements. 

10 Best Newgen Alternatives to choose from in 2023

dox2U

A comprehensive solution to all paper-based document-related challenges one might face regularly, dox2U is a cloud-based document management solution that sets a seamless document handling process in organizations. This solution aims to empower organizations to go paperless and adapt to the digital world entirely. dox2U is a highly configurable solution and an excellent option for people who like the do-it-yourself approach. 

Pros  

• Unlike other solutions available in the market, dox2U does not ask for any upfront investments and allows pay-as-you-go benefits. 
• The most significant benefit is that you won’t need to maintain your own infrastructure. 
• Advanced functionalities like deep search and filter-based search help quickly retrieve information. 
• Collaboration is facilitated with a digital workspace. 
• Lifetime free plan for users with limited requirements. 

Cons 

• The ease and peace it will bring to you will get addictive.

ClickUp

ClickUp was launched with the very objective of automating business processes and allowing users to create knowledge bases. The software is entrusted by many as it helps companies ditch the manual processes with the help of different functionalities like Dashboards to monitor team progress and, all-in-all, workflow automation.

Pros: 

• Sharing information with guests securely is made possible.
• Collaboration with team members and those outside of your organization is facilitated. 
• The software offers the users the tools required to create and manage digital documents. 

Cons: 

• Ideal for workflow automation and not specifically for the digitization of paper-based documents. 
• It might not be suitable for automating the processes of large businesses with complex requirements. 

Dropbox

It is a cloud-based file-hosting service that allows you to store corporate assets in a single place. The software also allows you to share information with people within or outside your company by just sending a single link. You can also organize the uploaded content for quick retrieval whenever required. 

Pros: 

• One of the most significant advantages of choosing Dropbox is that you need no investment to start your digital journey. 
• Accessing the uploaded content from different devices is facilitated via applications. 
• Compared to other tools, it is very easy to use. 

Cons: 

• Offline access to content is not possible with this software. 
• A free plan is available; however, it comes with limited storage and functionalities. 
• Upgrading might not be the most cost-efficient. 
• It is an ideal software for managing digital documents but not paper-based ones.

DocuWare

DocuWare is another alternative to Newgen that is highly reliable and has proven to be an efficient document management platform over the years. The software allows the users to set up workflows and automate regular business processes like contracts, NDAs, invoices, and more. 

Pros 

• Seamless collaboration is one significant advantage of this document management platform. 
• Another significant advantage of DocuWare is that it supports both cloud-based and on-premise deployments. 
• Leverage DocuWare’s process planner to map out your business operations. 

Cons 

• The support the platform provides is very unhelpful. 
• You might need to upgrade to a different plan to get larger storage, which could be expensive. 
• Quote-based pricing and no available free trials.

Laserfiche

Another alternative to Newgen is Laserfiche. It allows you to go paperless with its advanced capabilities and supports collaboration, making it an ideal solution for companies with distributed teams. 

Pros: 

• Automation of regular business processes. 
• Configurability means it is a suitable fit for companies of all sizes. 
• Integration helps with increasing overall efficiency. 

Cons:  

• Free software trial is not available, preventing users from making informed decisions. 
• For more storage requirements, you need to upgrade to a different plan. 
• Implementation support is required from the platform’s team.

Nuxeo

Nuxeo is a comprehensive solution for businesses looking forward to going paperless and setting up a digitized system. It offers all the required functionalities that an efficient content service platform should have. 

Pros: 

• The software makes the process of retrieval of information an easy task. 
• Secured sharing of documents with employees and guests. 
• The system also provides version control capabilities to avoid duplication. 

Cons: 

• Nuxeo can be a little tricky for those who haven’t before worked on such softwares. 
• Compared to other available alternatives, it is a very affordable option. 
• Nuxeo is a single-tenant hosted service; therefore, you will need to ask for deployment support from the platform.

Contentful

An ideal solution for those looking to manage everything related to the content, it is a solution that eliminates information siloes that develop within organizations because of segregated repositories. Contentful helps improve your overall organizational efficiency and productivity with the help of its advanced functionalities. 

Pros 

• 24×7 active support of the platform. 
• It is extremely easy to use, and your workforce will quickly get the hang of it. 
• Free plan available for trials and small teams too. 

Cons 

• Companies dealing with a ton of documentation regularly might not find this the most feasible solution. 
• Not the best solution for managing paper-based documents. 

Office 365

You must have heard of or even used this software before. Office 365 is an all-inclusive solution that resolves many document-related problems of businesses. This option right here is found highly reliable by users and impactful too. 

Pros

• Creating documents on Office 365 is an effortless job. 
• You can collaborate with teams and eliminate additional steps in the process of project management. 
• Office 365 allows integration with other Microsoft apps. 

Cons

• If you are away from the internet, you won’t be able to access the documents. 
• You might want to check the compatibility of the software with other systems you use to ensure everything works properly. 
• Features required for the management of paper-based documents are missing. 

IBM FileNet Content Manager

The list of best Newgen alternatives also features IBM FileNet Content Manager. The company has created a comprehensive solution that caters to almost all business needs and companies of all sizes. 

The software allows easy creation of documents and management to set better workflow within the organization. 

Pros

• Businesses with complex workflows can benefit from this software as it can easily manage large volumes of data. 
• Retrieval of documents becomes easy. 

Cons

• Changes made to the documents can not be tracked, thus risking businesses’ confidential information. 
• Deploying the product is a tedious process and inefficient too. 

Alfresco Content Services

Alfresco is a highly efficient and easy-to-use enterprise content management software created with the ulterior objective of decluttering organization archives and setting up a more organized system. 

Pros 

• Control over information shared with third parties. 
• Highly configurable hence suitable for businesses of all sizes. 
• 24×7 support. 

Cons 

• It can be a costly alternative for SMEs. 
• You will need to keep workshops for employees to get the hang of the product. 
• Does not offer the capabilities required for managing paper-based documents. 

The list of the 10 best Newgen alternatives ends here. But your options are still unlimited. When transforming to a paperless and completely automated workspace, it’s about helping your employees adjust to the change. Anything extremely complex is going to bring down their productivity even more. 

A more simplified solution like dox2U can help you transition smoothly. Plus, it has a lifetime free plan too. Why not try? 

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